Like currency, your business data is life-blood; and there are many ways that business data can be lost.
Why is a reliable backup process necessary? Small to medium-sized business are statistically more likely to lose data and it can be devastating. Here's why:
There are a series of ways to help prevent the loss of business data such as having up to date anti-virus and software security plus simple procedures and cybersecurity awareness for staff. But no matter what and how much, these will not entirely eliminate the risk. Therefore, a simple but reliable backup plan must be part of any business's procedures. The backup process will then ensure that in the event of data loss, you can recover an up-to-date duplicate record of files. And just to confirm, there are many simple (and not so simple) ways that your business data could be lost forever:
Chances are, one or more of these have happened to you, or you know someone who has experienced one of these.
The 321 Backup process
You probably know about it, it's been tried and proven for many years but still to this day, not everyone has a reliable backup process in their business. The 321 backup process is simply:
3 separate copies of files
2 on different local devices devices/medium
1 offsite (NOTE: Dropbox, Google Drive or OneDrive are not strictly backup because if you delete a file on your device, it will also delete in the offsite folder).
Here is an example of an effective 321 backup process. Your business has an onsite server with 5 onsite PC's on the network and 3 offsite laptops also connected to the server via the internet. All files reside on the server. There is a hard drive backup on site hooked to the server that copies all the files. There is also a backup "in the cloud", where the files are updated and stored offsite. In this example, there are 3 copies of the files, 2 of which are on independent onsite devices and 1 copy is offsite. There can be variations on this theme depending on the configurations of desktops, laptops and users but the ratio of 321 shouldn't change. The challenge is to configure your 321 process so that backups occur at an appropriate frequency through a mix of automation and procedures.
If you would like to discuss your computer and network security or if you would like to know more, please contact Loyal I.T. Solutions on 02-43370700 or email Michael Trimblett
LOYAL I.T.- We specialise in I.T. solutions for your business; providing software, hardware, networks, configurations, consulting and support for 15 years from their base on the Central Coast.
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